MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A public hearing of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, January
28, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida. The regular meeting
immediately followed.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
John
McKune District
Consultant
Jan Zilmer Human Resources
Alvan Jones Water Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Steve
Seigfried Field
Superintendant
Bill
Benson Keefe,
McCullough & Company
Marc
Grace Keefe,
McCullough & Company
Glen
Hanks Glen
Hanks Consulting Engineer
Ryan
O. Thomas Bohler
Engineering
George
Balaban Bohler
Engineering
George
Miller Severn
Trent Services
Janice
Swade Severn
Trent Services
Sandra
Demarco Severn
Trent Services
The
following is a summary of the minutes and actions taken during the January 28,
2013 CSID Board of Supervisors Public Hearing and Regular Meeting.
PUBLIC HEARING
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the public
hearing to order and called the roll.
SECOND ORDER OF BUSINESS Public Hearing to
Consider Vote to Stop Paying Interest on Customer Deposits
There
being no comments from the public, the next item followed.
THIRD ORDER OF BUSINESS Close Public Hearing
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the public hearing was closed.
REGULAR MEETING
FIRST ORDER OF BUSINESS Roll Call
Mr.
Cassel called the regular meeting to order at 4:05 p.m. and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the December 17, 2012 Meeting
There not being any,
On
MOTION by Mr. Holland seconded by Mr. Mena with all in favor the minutes of the
December 17, 2012 meeting were approved.
THIRD ORDER OF BUSINESS Consideration of Action
Regarding Paying Interest on Customer Deposits
The following was discussed:
Mr. Mena MOVED to stop paying
interest on customer deposits and it was seconded by Mr. Shank.
The
District has been paying two percent on customer deposits for several years. This is an expense to the District.
On VOICE vote with all in favor
the motion as previously stated passed.
FOURTH ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FIFTH ORDER OF BUSINESS Presentation and
Acceptance of Financial Audit for Fiscal Year 2012
Mr. Benson provided an overview of
the financial audit.
·
Total revenues were
$14.7 Million.
·
Total expenses were
$10.4 Million.
·
The increase in net
assets was $4,265,680.
·
There was discussion
regarding refunding the 2002 Bond.
·
No deficiencies were
found.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financial audit for Fiscal Year 2012 was
accepted.
SIXTH ORDER OF BUSINESS Consideration of
Permit for BJ’s Restaurant
Mr.
Hanks reviewed his recommendation and the following was discussed:
·
The applicant proposes
to demolish the current structure, replace it with a smaller structure and make
improvements to the stormwater management system.
·
The site currently does
not provide water quality treatment for stormwater runoff and does not meet
storage requirements for both the 10 year and 100 year storm events.
·
The applicant will
provide full water quality treatment for the site. They will meet the 10 year storage
requirements in exfiltration trench and will more than double storage for the
100 year storm event.
·
Due to lack of record
materials it is unknown whether there are stormwater inflows. The applicant will need to identify and
accommodate inflows if discovered.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the permit for BJ’s Restaurant was approved.
SEVENTH ORDER OF BUSINESS Consideration of Upgrade
to PLC Control Panels in Wastewater Plant by ADS Engineering through Globaltech
This work authorization is to
upgrade to PLC panels in the wastewater plant.
The current SCADA system is obsolete.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #72 upgrading to PLC Control
Panels was approved.
EIGHTH
ORDER OF BUSINESS Consideration
of Bids
A. Fall
Arrest System Welding
Mr. McIntosh explained
the need for a fall arrest system. Staff
recommends awarding the bid to Anzco Inc. in the amount of $45,097.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the fall arrest system welding was awarded to
Anzco, Inc. in the amount of $45,097.
B. Variable
Frequency Drives for High Service Pumps
The VFD controlling pumps #8 and #9
broke and cannot be repaired. One bid
was received from Delta Controls in the amount of $17,396.70 for two 150 horsepower
VFDs.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the bid for Variable Frequency Drives was awarded
to Delta Controls in the amount of $17,396.70.
C. Hydrological
Monitoring Equipment for Stormwater Levels
This is for telemetry of water
levels. Two vendors attended the pre-bid
meeting; however, only one bid was submitted from Hydrogauge, Inc. in the
amount of $17,602.42.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the bid for hydrological monitoring equipment was
awarded to Hydrogauge, Inc. in the amount of $17,602.42.
EIGHTH ORDER OF BUSINESS Staff Reports
A.
Manager
Mr. Cassel reported the
following:
Ř The
final amount to change to the alternate stack method of 50 foot stacks is
$270,557.54. Approval to proceed with
modification of existing candy canes prior to the finalization of the work
authorization was requested. A breakdown
of costs was provided to the Board. This
includes a pay in performance bond, which can be removed.
On MOTION Mr. Holland seconded by
Mr. Mena with all in favor Work Authorization #73 was approved with removal of
the pay in performance bond.
Ř Proposals
were obtained from five companies for tree removal. Staff recommends approving the proposal from the
lowest bidder, JLS Tree Service.
Mr. Holland MOVED to approve the
lowest bid from JLS Tree Service at a total cost of $15,990 and it was seconded
by Mr. Shank.
Ř Mr.
Mena expressed concern whether JLS Tree Service has sufficient experience to
remove the large rubber tree. Mr. Daly
explained they provide landscape services for the District and have removed
trees for the District after hurricanes.
On VOICE vote with all in favor
the motion as previously stated passed.
·
Utility
Billing Work Orders
·
Water
Break Reports
The
above items are for informational purposes.
B. Director
of Operations
·
Water
Mr. Jones provided an
update on the ammonium sulfate project.
Several issues with the water plant were discussed including warranty
work on the skids.
·
Sewer
Mr. McIntosh reported the E Plant
was restarted and the F Plant is being emptied for inspection. An official report will be completed by
February 6, 2013.
·
Field
Mr.
Seigfried reported the lift station project is expected to be completed in
March.
·
Stormwater
Mr. Frederick reported the LP tank
project at Pump Station #2 will be completed by the end of the week. The request for bids for the culvert cleaning
project is being advertised.
·
Human
Resources
Mr. Zilmer reported
this is the first month of the new pension plan and there have been no
issues. The majority of the money from
the previous plans has been transferred and the remainder will be transferred
within the next few days. The company
picnic is April 20, 2013.
D. Engineer
Mr. Lyn reported the following:
Ř New
data was provided for the wells which is different then the information
obtained in June of 2012.
Ř Mr.
Robertson, a hydro geologist, will conduct pump testing to make sure the wells
are performing and identify capacities in the wells to specify what pump is
needed.
Ř They
will investigate the possibility of rehabilitating some of the wells.
C. Attorney
Mr. Capko reported the
following:
·
CH2M Hill agreed to
separate the fee overpayment issue and deal with it directly. Staff will review the spreadsheet they submitted
and provide a counteroffer.
·
Mr. Bauman will meet
with staff on January 29, 2013 to discuss the bank erosion issue.
NINTH ORDER OF BUSINESS Approval of
Financial Statements for December 2012
The Board reviewed the financial
statements.
TENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Mena discussed tree
removal. He reviewed Section
27-408(3)(b) of the Broward County Code of Ordinance which states, “removal of
any tree that is hazardous to the extent that its continued existence creates
an imminent threat to public safety or property” is exempt from Licensing.
·
The City Manager and
Mayor are willing to discuss and work with the District. They want Mr. Mena, Mr. Capko, Mr. Cassel and
Mr. Hearn to meet with the City Manager.
·
Mr. Shank complimented
Mr. Mena for his work on the tree removal issue.
·
Mr. Shank reported NSID
will terminate their contract with the District.
ELEVENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President